No more lost revenue from cancelled appointments

Timefill helps small practices fill last-minute cancellations by automatically notifying waitlisted clients. Recover lost revenue and keep your schedule full without any HIPAA concerns.

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Practice manager scheduling appointments

Features

A better way to fill cancelled appointments

Timefill streamlines the process of filling last-minute openings in your schedule, helping you recover lost revenue.

Automated Waitlist Notifications: When a client cancels, Timefill automatically notifies matching clients on your waitlist about the available slot.
Email & SMS Notifications: Send waitlist notifications via email and text message to ensure clients see them quickly and can claim available slots.
One-Click Claiming: Clients can claim available appointments with a single click, making it easy for them to fill your cancelled slots.
HIPAA-Friendly Design: No patient records or medical data are stored—just contact information and slot preferences, keeping you clear of HIPAA concerns.

How It Works

Simple and effective

Timefill is designed to be intuitive and require minimal setup. Get up and running in minutes.

1

Set up your appointment slots

Enter your available slots manually or sync with your existing calendar. No PHI or medical data needed.
2

Add clients to your waitlist

Add clients to your waitlist with their contact information and preferences for appointment days and times.
3

Process cancellations automatically

When a client cancels, Timefill automatically identifies and notifies waitlist clients who match the slot's criteria.
4

Clients claim available slots

Clients receive notifications and can claim available slots with a single click. You get notified when a slot is filled.

Testimonials

Trusted by practices like yours

Sarah Johnson

Chiropractor, Wellness Center

"Timefill has significantly reduced our no-show rate. We've recovered thousands of dollars in revenue that would have been lost to last-minute cancellations."

David Patel

Veterinarian, Pet Care Clinic

"Our clients love being able to get in sooner when openings arise. The system is easy to use and has helped us maintain a fully booked schedule even with cancellations."

Michelle Torres

Massage Therapist, Serenity Spa

"The simplicity of Timefill is what I love most. It was quick to set up and now runs in the background, automatically filling cancelled slots without any work on my part."

Ready to stop losing revenue? Start using Timefill today.

Join practices that have recovered thousands in revenue by filling cancelled appointments.

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Frequently asked questions

: Timefill is designed to avoid HIPAA concerns altogether by not collecting or storing any protected health information (PHI). We only store client contact information and appointment preferences, which are not subject to HIPAA regulations.
: Timefill works alongside your existing systems. You can manually enter available slots or sync with Google Calendar. We don't require deep integration with your practice management software, making it simple to implement.
: Timefill is priced at $29 per month for unlimited slots and waitlist clients. We also offer a 14-day free trial so you can see how effectively it works for your practice before committing.
: You can add clients to your waitlist manually from your existing client database. We provide tools to import client information and manage their waitlist preferences easily.